How a Leading Recruitment Agency Reduced Time-to-Hire by 40% with Pivotal Leap ATS
Client Overview
Client Name: Confidential
Contact Person: Head of Recruitment
Industry: Recruitment & Staffing (IT and Healthcare)
A fast-growing recruitment agency specializing in IT and healthcare staffing was managing hundreds of open roles each month with a team of 50+ recruiters. Their hiring process relied heavily on manual resume handling, spreadsheets, and disconnected job boards, which slowed down hiring and limited visibility.
Pivotal Leap implemented a Salesforce-based Applicant Tracking System (ATS) that centralized candidate data, automated screening, and improved collaboration—helping the agency hire faster and operate more efficiently.
Pivotal Leap implemented a Salesforce-based Applicant Tracking System (ATS) that centralized candidate data, automated screening, and improved collaboration—helping the agency hire faster and operate more efficiently.
Key Results Achieved
40% reduction in time-to-hire
50% increase in productivity
90% uplift in data accuracy
Centralized, real-time hiring
Challenge / Problem Statement
Objectives / Client Priorities
Centralize all candidate
And Job Data into a single unified system
Reduce manual screening
And administrative work for recruiters.
Improve pipeline visibility
Across multiple active roles and recruiters.
Enable faster collaboration
Streamlined with hiring managers and partners.
data accuracy and compliance
Clean data, compliance-ready records
Scalable Growth Without Overload
Scale hiring without added workload
The Solutions We Brought to the Table
Implementation Details
Designed a Salesforce-native ATS architecture tailored to recruitment workflows.
Configured AI screening and automated candidate ingestion from multiple sources.
Integrated Monster and Dice for direct job posting and sourcing.
Built a secure external candidate portal for collaboration and feedback.
Implemented real-time dashboards and reports for pipeline tracking.
Delivered the solution using an agile, fast-track approach, minimizing disruption.
Let’s Connect Your Enterprise Systems Seamlessly
Results / Outcome
- Reduced time-to-hire by 40%, accelerating placement cycles.
- Improved recruiter productivity by 50%, freeing time for candidate engagement.
- Increased data accuracy by 90%, eliminating duplicate and inconsistent records.
- Strengthened collaboration between recruiters, managers, and partners.
- Improved candidate quality and speed of sourcing through integrated job boards.
- Replaced manual, fragmented processes with a streamlined hiring operation.
Client Testimonial
Payton White
Systematic Housing LLC
"We unexpectedly learned that Salesforce required us to manually transfer all of our current accounts, contacts, cases, leads, and opportunities from our old database into a new one. We were able to make some progress on my own before running into a wall, and that’s when we turned to Pivotal Leap.
Pivotal Leap was a tremendous help in guiding us through the data migration process. Their expertise made what initially felt overwhelming into a smooth and manageable transition. On top of that, the hourly rate was very affordable, especially considering the quality of support we received.
We would absolutely work with Pivotal Leap again in the future, and I strongly recommend them to any organisation needing help with Salesforce data transfers or similar projects."
Pivotal Leap was a tremendous help in guiding us through the data migration process. Their expertise made what initially felt overwhelming into a smooth and manageable transition. On top of that, the hourly rate was very affordable, especially considering the quality of support we received.
We would absolutely work with Pivotal Leap again in the future, and I strongly recommend them to any organisation needing help with Salesforce data transfers or similar projects."